Constitution

Student Council Lousma.jpg

STUDENT COUNCIL CONSTITUTION
[ADOPTED JUNE 4th, 2018]

ARTICLE I:  NAME

  1. Student Council will be known as Pioneer Student Council on all official documents.

ARTICLE II:  PURPOSE

  1. Pioneer Student Council is to provide the student body with an opinion and place in Pioneer’s administration; we are to be the voice of the student body.

  2. Pioneer Student Council is to provide the Pioneer student body with educational opportunities, exciting events, and with recognition of student achievement.

  3. Pioneer Student Council is to be completely student run, with adult support.

ARTICLE III:  COMMITTEES/DIVISIONS

  1. Student Council is comprised of five committees:

    1. Executive Board / Principal’s Advisory Committee

      1. For specific information on the Executive Board, see Article VI.

    2. Alumni Connections

      1. Must organize an Alumni Hall of Honor event every four years.

        1. Must update and organize a manual.

      2. Must organize the yearly Academic Awards Assembly.

        1. Update and organize a manual, yearly.

      3. Must organize reunion tours and events

      4. Must perform works that inform the student body of Alumni achievements, and support efforts to help students get through high school so as to become Alumni.

    3. Philanthropy

      1. Must organize and facilitate several philanthropic events to help serve the larger community throughout the year, including but not limited to: coat drives, food drives, bake sales, Toys for Tots collection, and warming house drives.

        1. Must update and organize a ledger, monthly.

        2. Must update and organize a contact sheet for various charities, monthly.

      2. Must organize with the Counseling department to create a list of philanthropic opportunities for Pioneer students.

      3. Must organize and facilitate at least three bake sales per year to raise money for Pioneer students. This can include money for new textbooks, yearbooks, lost student IDs, or other student-related needs.

    4. Social

      1. Must organize homecoming, WagonGate, a winter rave, and prom.

        1. Must update and organize a manual.

      2. Must organize Multi-Culti Fair!

      3. Must create all needed posters for Pioneer Student Council events.

      4. Must work with Philanthropy to raise money for students to attend prom.

    5. Student Connections

      1. Must maintain a Pioneer Student Council Twitter, Facebook, and Instagram.

      2. Must help administration organize the 8th Grade Extravaganza.

      3. Must help organize Young Adult Awareness Symposium.

        1. Work with Mr. Hudson and Mr. Stern to update and organize a manual.

      4. Must help organize Principal’s Cup and Senior Picnic.

  1. Each committee must adopt their own specific charter at the beginning of each school year before the first quarter interim.

    1. Each charter must include a rough outline for the year’s events and a rough outline of a schedule for the Committee.

    2. Each charter must be checked by the Executive Board and the Committee’s adult advisor.

    3. Each Committee must ratify their own charters by a ⅔ vote of their Committee.

ARTICLE IV:  MEMBERSHIP

  1. Any Pioneer student is eligible to receive full-time membership in Pioneer Student Council.

  2. Any student looking to receive membership in Pioneer Student Council must apply.

    1. Fall applicants must fill out a general application by the second Friday of the school year; Spring applicants must fill out the application by the second Friday of the second semester.

      1. The President must make applications live by the second day of each semester.

      2. Applications must be available ONLY online.

    2. All applications will be reviewed by the Executive Board.

    3. Qualified applicants will be contacted with assigned interview times by Executive Board, and will be interviewed by the Co-Chairs of their desired committee.

      1. Co-Chairs MUST follow the P. SC. interview guidelines.

    4. Applicants will be contacted by the end of their interview week with their assigned committees.

  3. Returning Student Council members must re-apply

    1. Applications will follow the same guidelines as the regular applications, as seen above, BUT without an interview.

  4. Each committee may have no more than 25 full-time members.

  5. If a member misses 2 Full Council meetings or 2 Committee meetings without prior notice of 24 hours delivered to their respective Co-Chairs, they must meet with the President and Vice President to discuss their absences, or else be removed from Student Council.

    1. Exceptions may be made by the member’s Co-Chairs.

  6. If a member misses more than 5 Full Council meetings, or 7 Committee meetings, with prior notice, they must meet with the President and Vice President to discuss their absences, or else be removed from Student Council.

    1. If they do not attend the meeting described above, they will be removed from Student Council.

ARTICLE V:  MEETING

  1. Full Pioneer Student Council meeting will be held once a month, on the first Tuesday of the month.

    1. If the first Tuesday of the month is unavailable, the President will decide upon a date, and inform the Council body.

    2. The President will email the full council with an agenda and the date three days prior to the meeting, and the night before, again, with the agenda.

    3. The Full Council meeting will begin with small group meetings (groups to be decided at the beginning of the first meeting of each semester -- they must include members from each committee and will be led by Executive Board members)

    4. The Full Council will reconvene at the end of each full meeting (last 15 minutes), to discuss findings and concerns.

    5. Meeting minutes will be emailed out that night by the Secretary.

  2. Committee Meetings will be held at each Committee's discretion, but Co-Chairs must submit a bi-monthly (twice a month) schedule to the President, to be released to the full Council body.

    1. Each Committee must meet once a month, and can (and should) meet more often if needed.

    2. Meeting minutes will be emailed out immediately after the meeting.

      1. The President and Vice President must be included in this email report.

  3. Attendance will be taken at each Full and Committee meeting.

    1. If a member is unable to attend a Full meeting, they must alert the Secretary.

      1. See Attendance Section for policy.

    2. If a member is unable to attend a Committee meeting, they must alert their Co-Chairs.

      1. See Attendance Section for policy.

ARTICLE VI:  EXECUTIVE BOARD

ALL officers must:

  1. Enforce the Student Council constitution

  2. Facilitate monthly Student Council meetings

  3. Create a brochure for the fall and facilitate Student Council tables at Pioneer events

  4. Attend and contribute to bi-monthly meetings with the board (and advisors)

  5. Make copies available for the membership

  6. Email website updates to the Website Manager

  7. Create a timeline for needed duties

  8. Actively recruit new Student Council members

  9. Organize and facilitate a bi-yearly Sexual Assault Awareness Symposium

  10. Bring new ideas before the Full Council body, and help to bring ideas to life (e.g. announcements, symposiums, fairs, etc)

THE PRESIDENT must:

  1. Be a senior.

  2. Organize and run general Student Council meetings

  3. Organize and run Student Council board meetings

  4. Check the board email

  5. Send out email updates to the members

  6. Lead the recruitment and application process for new members

  7. Ensure each member is included in the membership list

  8. Act as yearbook liaison

  9. Organize high school reunions

THE VICE PRESIDENT must:

  1. Be a senior.

  2. Assume all duties and powers of the President in their absence

  3. Check in with Co-Chairs at least twice a month

  4. Communicate with administration

  5. Write Pioneer Morning Announcements for student council events.

  6. Organize high school reunions

THE SECRETARY must:

  1. Organize and input membership information into computer + keep current

  2. Organize advertisement for Student Council events with committees

  3. Write and send out press releases for general Student Council events

  4. Create attendance policy and update attendance for general meetings

  5. Keep meeting minutes for each meeting

THE TREASURER must:

  1. Keep track of Student Council spending

  2. Keep track of Student Council monetary gains

  3. Communicate with Angela Anderson to reimburse students

  4. Keep in touch with Class of ‘62 to maintain website grant

  5. Communicate with Class of ‘62 to organize finance for Student Council events

THE WEBSITE MANAGER must:

  1. Maintain and update the Website

  2. Communicate with all committees to ensure information is correct

  3. Create any and all surveys needed for the council throughout the year

ALL OF THE FOLLOWING WILL BE SENIOR CO-CHAIRS FOR THEIR COMMITTEE:

THE MEDIA MANAGER must:

(be a member of the student connections committee)

  1. Act as a Co-Chair in the Student Connections Committee

  2. Manage the general Student Council social media pages

  3. Act as liaison to general Ann Arbor media

THE ALUMNI REPRESENTATIVE must:

(be a member of the alumni committee)

  1. Act as a Co-Chair in the Alumni Connections Committee

  2. Act as liaison to Pioneer Alumni for

    1. Questions

    2. Events

    3. Collaborations

    4. Other

  3. Assist the President in high school reunion planning

THE STUDENT RELATIONS REPRESENTATIVE must:

(be a member of the social committee)

  1. Act as a Co-Chair in the Social Committee

  2. Act as liaison to the general student body

  3. Create any and all surveys needed for the general student body throughout the year

  4. Appoint a Freshman and Sophomore representative from the general body to assist in communicating the general atmosphere of the school

THE COMMUNITY REPRESENTATIVE must:

(be a member of the philanthropy committee)

  1. Act as a Co-Chair in the Philanthropy Committee

  2. Work with the Treasurer to ensure money is where it should be

  3. Act as liaison to the general Ann Arbor and Ypsilanti community for

    1. Questions

    2. Events

    3. Collaborations

    4. Other

  4. Establish and update a list of Student Council-friendly business contacts

ARTICLE VII:  ELECTIONS

  1. The President, Vice President, Secretary, Treasurer, Website Manager, Media Manager, Alumni Representative, Student Relations Representative, and Community Representative must be elected by the Full Council, during the May meeting.

    1. Applicants must be full time Pioneer students and Pioneer Student Council members.

    2. Applicants for the above roles must fill out an application.

    3. Applicants must make a speech in front of the Council body.

    4. Voting MUST be done through a google survey.

  2. Specific Committee Co-Chairs and Secretaries must be elected by their committee, at the last meeting of the year.

    1. Each Council must have at least 1 Senior Co-Chair, 1 Junior Co-Chair, and 1 Secretary (preferably a Sophomore or Freshman).

    2. Anyone applying for these positions must fill out an application. This application will be reviewed and accepted or denied by the Executive Board and the Committee’s adult.

    3. Voting MUST be done through a google survey

ARTICLE VIII:  FUNDS

  1. Student Council funds, specifically for PSC, must be collected by and run through the Treasurer.

  2. Receipts from money spent by Council members for Council purposes must be given to the Treasurer, to ensure a refund

    1. The Treasurer must take receipts to the Pioneer financial manager (currently Angela Anderson).

ARTICLE IX: TEACHER SUPPORT

  1. Standing teachers are currently:

    1. Social: Ms. Brooke McCully

    2. Student Connections: Mrs. Amy Frontier

    3. Philanthropy: Mr. Don Packard

    4. Alumni Connections: Mr. Brent Richards

  2. In case of retirement from Student Council or general career retirement, new teachers will be selected by Committee vote

    1. Teachers must volunteer, and be approved by the Head Principal. Each specific Committee will elect an advisor from the pool of eligible volunteers.

ARTICLE X:  RATIFICATION

  1. This constitution will be ratified by a ⅔ vote of the Full Council.

  2. If it is not ratified

    1. The body will discuss each article at a time

    2. After each discussion, the Council will vote again.

ARTICLE XI:  AMENDMENTS

  1. Amendments to the constitution will be proposed during Full Council meetings

    1. Amendments must be emailed to the President a week prior to the meeting.

    2. The President will bring the proposal to the Full Council through an email blast

    3. The Full Council will discuss during the next Full Council meeting, and then vote

      1. Students who cannot attend the meeting but still wish to vote must email the President with a legitimate excuse and their vote.

    4. Amendments will be ratified by a ⅔ vote